Conference badge and conference name badge order

A conference badge order is the last thing printed and the first thing every delegate sees, and the arithmetic is short: delegates, speakers and staff, plus a spare for walk-ups and misspellings, gives the badges to print; badges per sheet gives the sheets; lanyards per pack gives the packs; and the unit costs give the total and the cost per delegate. This worksheet works all of it from what you type, because the order placed a week out from a list that grows until the day is the one that runs short at the registration desk.

Count everyone who walks through the door, not just delegates

Speakers, sponsors' staff, exhibitors, volunteers, the AV crew and the press all wear a badge, and none of them is on the ticket list. The worksheet takes them as their own lines so the print run is the real one, and the conference name badge for a speaker is usually a different colour, which is a second print job with the same arithmetic.

Sheets and packs round up, and the rounding is the spare

Three hundred and seventy badges at six a sheet is sixty-two sheets, and the worksheet adds one so the last sheet is never short; lanyards in packs of fifty round the same way. The spare percentage on top of that is for the day itself: reprints for the name spelt wrong, walk-ups and the badge left in the hotel.

Cost per delegate is what the budget line should carry

Badge and lanyard cost divided by delegates, not by badges, is the per head figure for the budget template, because the speakers' and staff badges are a cost the paying delegates carry. On the worked example it is a few dollars a head, and it is the line most first-time organisers forget entirely.