Free conference planning tools
- free tools on this site
- 6
- figures they ask you for
- 46
- answers they give back
- 35
- Conference badge and conference name badge order, on the worked example
- 373
Every tool works out its answer on the page, free, with no account and no trial clock. Put in your own dates, rooms, tracks, delegate count and costs and the checklist, the programme slots, the badge order and the break-even figure update as you type. The paid plan is about keeping what you make.
Every figure on this page is worked out from the inputs you enter, by the method stated below it. Lanyardo publishes no venue directory, no speaker list and no industry cost per head: the defaults are a worked example to replace with your own numbers, and the delegate count is always yours.
- Conference badge and conference name badge order Size the badge print run and the lanyard order from the delegate, speaker and staff lists with a spare, and price them per head. Free
- Conference planning checklist Size the plan from the date, the tracks and the delegates: the items to close, the speaker slots, the badge order and the weeks each milestone lands. Free
- Conference planner template and conference planning template The plan at a glance: sellable capacity, the breakout share, the blended ticket price and the ticket revenue at capacity. Free
- Conference program builder Size the programme grid from the hours, the session length, the breaks and the tracks: slots per day, sessions to fill, room hours to book. Free
- Conference budget template The whole conference budget on one sheet: cost, cost per delegate, income, surplus, and the delegates it takes to break even after sponsors. Free
- Conference planning timeline template Work the planning timeline back from the event date: the weeks before the event each milestone lands, scaled to your runway. Free
Cite or embed this figure
Conference badge and conference name badge order (Badges to print): 373, Lanyardo, worked example.
Cite as: "Lanyardo tools", updated 2026-09-07, https://lanyardo.com/tools/.