Plan it, program it, badge it, budget it
Conference planning: the checklist, the program, the badges and the budget, worked from your own numbers
A planning checklist and timeline worked back from the event date, a program grid sized to your rooms and tracks, a badge and lanyard order sized to the delegate list, and a budget that says how many delegates it takes to break even.
Free for 14 days. No card needed.
- No account
- No card
- No sign-up
$39 a month for the whole event team
- 6
- free tools on this site the answer is never behind a login
- 13
- providers' own published prices, compared in the Conference Software Pricing Index
- $39
- per month, whole team Free: $0
Built for conference organisers only
Not for a delegate, a speaker, an author or an office booking a room
The four documents every conference organiser produces, worked from the event's own numbers
- The plan
- The checklist and the timeline are worked back from the date, not copied from last year Weeks until the doors open, days, tracks, sessions and delegates in; the items to close, the speaker slots to confirm, the badges to order and the week each milestone lands out. Change the date and every milestone moves while you are still deciding the venue, which is when the number matters.
- The programme
- The grid is sized to the rooms, the tracks and the session length Program hours, session length, breaks, lunch and the keynote minutes give the slots per day; tracks and days give the sessions to fill and the room hours to book. It is the sum every program committee does on a whiteboard, and it is on one page with the share of the day that is breaks printed beside it.
- The badges and the budget
- The order is sized to the list, and the budget says who has to turn up for it to close Delegates, speakers and staff with a spare give the badges to print, the sheets and the lanyard packs. Venue, AV, catering per head, speakers, print, staff and marketing against ticket and sponsor income give the surplus, the cost per delegate and the number of delegates it takes to break even after the sponsors.
Tools
The tools, free and open
Every answer comes from your own event's numbers, on the page, with no account.
- Free Conference badge and conference name badge order Size the badge print run and the lanyard order from the delegate, speaker and staff lists with a spare, and price them per head. 373Badges to print
- Free Conference planning checklist Size the plan from the date, the tracks and the delegates: the items to close, the speaker slots, the badge order and the weeks each milestone lands. 29Checklist items to close before the doors open
- Free Conference planner template and conference planning template The plan at a glance: sellable capacity, the breakout share, the blended ticket price and the ticket revenue at capacity. 360Sellable capacity, plenary seats less complimentary places
- Free Conference program builder Size the program grid from the hours, the session length, the breaks and the tracks: slots per day, sessions to fill, room hours to book. 6Breakout slots per day
- Free Conference budget template The whole conference budget on one sheet: cost, cost per delegate, income, surplus, and the delegates it takes to break even after sponsors. $94,300Total cost
- Free Conference planning timeline template Work the planning timeline back from the event date: the weeks before the event each milestone lands, scaled to your runway. 22Weeks before the event: venue contracted
Free to use. No account, no card, no sign-up.
In figures
Conference Software Pricing Index
5 to 299USD
Range of the published figures
8 sources with a published figure, read 24 October 2026.
Lanyardo Pro
$39
per month, whole team
The answer is yours. Keeping it is Lanyardo Pro.
The answers are free forever. Pro turns them into the event's own record: your event name on the program, the badge sheets and the budget, no watermark, every session, speaker and delegate saved against the event, the timeline with its dates, and clean exports for the finance team.
- Download as PDF
- No Lanyardo watermark
- Save and reopen later
- Your event name and organization on it
- Program and confirmations emailed to speakers
- Connect your own Stripe account
- Connect your QuickBooks Online or Xero
Free for 14 days. No card needed.
$39 a month for the whole event team Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.