{ "name": "Lanyardo Conference Cost Benchmark", "title": "Conference Cost Benchmark", "url": "https://lanyardo.com/datasets/conference-cost-benchmark/", "csv": "https://lanyardo.com/datasets/conference-cost-benchmark.csv", "markdown": "https://lanyardo.com/datasets/conference-cost-benchmark/index.md", "computed_at": "2026-09-15", "license": "https://lanyardo.com/terms", "headline": "The median published figure in the Conference Cost Benchmark is 527.50 USD across 10 figures from 6 sources' own pages (range 175 to 1,029 USD), read 15 September 2026.", "quotes": [ "The median published figure in the Conference Cost Benchmark is 527.50 USD across 10 figures from 6 sources' own pages (range 175 to 1,029 USD), read 15 September 2026.", "6 of the 22 named sources read in full publish a figure; 16 publish none, read 15 September 2026.", "Conference Cost Benchmark, line delegate registration, member: median 615 USD across 4 sources, read 15 September 2026.", "Conference Cost Benchmark, line delegate registration, non-member: median 937 USD across 2 sources, read 15 September 2026.", "Conference Cost Benchmark, line delegate registration, student: median 399.50 USD across 2 sources, read 15 September 2026.", "Conference Cost Benchmark, line venue day rate: median 262.50 USD across 2 sources, read 15 September 2026." ], "citation": "\"Lanyardo Conference Cost Benchmark\", updated 2026-09-15, https://lanyardo.com/datasets/conference-cost-benchmark/.", "changed_since": null, "national": { "unit": "USD", "n": 10, "median": 527.5, "min": 175, "max": 1029, "p25": 274.25, "p75": 846, "mean": 547.7, "units": { "USD": 10 }, "published_sources": 6, "named_sources": 23, "read_sources": 22, "not_published": 16, "published_share": 0.273 }, "by_axis": { "line": { "delegate registration, member": { "USD": { "n": 4, "median": 615, "min": 200, "max": 849, "p25": 288.75, "p75": 805.5, "mean": 569.75 } }, "delegate registration, non-member": { "USD": { "n": 2, "median": 937, "min": 845, "max": 1029, "p25": 799, "p75": 1075, "mean": 937 } }, "delegate registration, student": { "USD": { "n": 2, "median": 399.5, "min": 299, "max": 500, "p25": 248.75, "p75": 550.25, "mean": 399.5 } }, "venue day rate": { "USD": { "n": 2, "median": 262.5, "min": 175, "max": 350, "p25": 131.25, "p75": 393.75, "mean": 262.5 } } } }, "rows": [ { "source": "NCM Society annual conference registration", "url": "https://ncm-society.org/registration/", "figure": "$675", "value": 675, "unit": "USD", "axis": { "line": "delegate registration, member" }, "retrieved_at": "2026-09-11", "quote": "Annual Conference ONLY (Member) $675", "source_class": "primary-provider-own-site", "text_sha256": "40ac16d4150e98245a6752d522e128cf192d8c354b6b0865b7ee3a1c31d13fbd" }, { "source": "NCM Society annual conference registration", "url": "https://ncm-society.org/registration/", "figure": "$845", "value": 845, "unit": "USD", "axis": { "line": "delegate registration, non-member" }, "retrieved_at": "2026-09-11", "quote": "Annual Conference ONLY (Non-Member) $845", "source_class": "primary-provider-own-site", "text_sha256": "40ac16d4150e98245a6752d522e128cf192d8c354b6b0865b7ee3a1c31d13fbd" }, { "source": "NCM Society annual conference registration", "url": "https://ncm-society.org/registration/", "figure": "$500", "value": 500, "unit": "USD", "axis": { "line": "delegate registration, student" }, "retrieved_at": "2026-09-11", "quote": "Annual Conference ONLY (Student Member) $500", "source_class": "primary-provider-own-site", "text_sha256": "40ac16d4150e98245a6752d522e128cf192d8c354b6b0865b7ee3a1c31d13fbd" }, { "source": "NCSA conference registration", "url": "https://www.ncsanet.org/registration/", "figure": "$200 ", "value": 200, "unit": "USD", "axis": { "line": "delegate registration, member" }, "retrieved_at": "2026-09-11", "quote": "Faculty or non-academic professional member (income above $100,000/year) $200 $240", "source_class": "primary-provider-own-site", "text_sha256": "a0bd8575836205abfb7a91e4edea487afc4c9e3f5b4b395d9413e10f9a5001ca" }, { "source": "APTA CSM 2027 registration", "url": "https://csm.apta.org/registration", "figure": "$555", "value": 555, "unit": "USD", "axis": { "line": "delegate registration, member" }, "retrieved_at": "2026-09-11", "quote": "Member Pricing (APTA Member With No Section Membership) $555", "source_class": "primary-provider-own-site", "text_sha256": "321bf01bf1e100b0cc04fb63ca5be7562e4eb8b8b8aa0a65127f7757c9920859" }, { "source": "APS Global Physics Summit registration", "url": "https://summit.aps.org/attend/registration/", "figure": "$299 ", "value": 299, "unit": "USD", "axis": { "line": "delegate registration, student" }, "retrieved_at": "2026-09-11", "quote": "Graduate student member $299 $199 $199", "source_class": "primary-provider-own-site", "text_sha256": "b667f0d921d09271f9040401a75f830e638730d38a91e80a9f64088fa346a9c7" }, { "source": "APS Global Physics Summit registration", "url": "https://summit.aps.org/attend/registration/", "figure": "$1,029 ", "value": 1029, "unit": "USD", "axis": { "line": "delegate registration, non-member" }, "retrieved_at": "2026-09-11", "quote": "APS Basic plan member $1,029 $593 $560 Non-member $1,029 $593 $560", "source_class": "primary-provider-own-site", "text_sha256": "b667f0d921d09271f9040401a75f830e638730d38a91e80a9f64088fa346a9c7" }, { "source": "APS Global Physics Summit registration", "url": "https://summit.aps.org/attend/registration/", "figure": "$849 ", "value": 849, "unit": "USD", "axis": { "line": "delegate registration, member" }, "retrieved_at": "2026-09-11", "quote": "APS Full plan member rates In-person Virtual 1-day Regular member $849 $585 $535", "source_class": "primary-provider-own-site", "text_sha256": "b667f0d921d09271f9040401a75f830e638730d38a91e80a9f64088fa346a9c7" }, { "source": "Western Michigan University Student Center room rental rates", "url": "https://wmich.edu/student-center/reservation/rates", "figure": "$350 ", "value": 350, "unit": "USD", "axis": { "line": "venue day rate" }, "retrieved_at": "2026-09-11", "quote": "Fireplace Lounge (3203) $0 $350 $700 See Student Center Staff Event Planning Team", "source_class": "primary-provider-own-site", "text_sha256": "be60d2bd36ae621be08280e8925a63fec76e7968d393ce28a143f55b3ea50455" }, { "source": "UW Olympic Natural Resources Center rates", "url": "https://www.onrc.washington.edu/rates", "figure": "$175.00", "value": 175, "unit": "USD", "axis": { "line": "venue day rate" }, "retrieved_at": "2026-09-11", "quote": "Chemical Laboratory $175.00/day", "source_class": "primary-provider-own-site", "text_sha256": "3ea3d3853f99ba9c09d2643d649da341adae05cf3b9a64d9046f62fc771270f4" } ], "not_published": [ { "source": "ACP Internal Medicine Meeting 2027 registration", "url": "https://annualmeeting.acponline.org/registration/internal-medicine-meeting-2027-early-registration-now-open", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "ITEC 2027 registration", "url": "https://itec-conf.com/registration/", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "SPSP Annual Convention registration", "url": "https://spsp.org/events/annual-convention/registration", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "ISSTD Annual Conference rates", "url": "https://annualconference.isst-d.org/rates/", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "AHA International Stroke Conference registration", "url": "https://professional.heart.org/en/meetings/international-stroke-conference/registration", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "ISEH 2027 registration information", "url": "https://iseh.conference.uiowa.edu/node/46", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "ACJS 2027 Annual Meeting registration", "url": "https://s5.goeshow.com/acjs/annual/2027/registration2027.cfm", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "ITAA conference pricing", "url": "https://www.itaaonline.org/conference-pricing", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "David L. Lawrence Convention Center rental rates", "url": "https://www.pittsburghcc.com/planners/rental-rates-and-guidelines/", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "OC Fair & Event Center venue rates", "url": "https://ocfair.com/venue-rentals/venue-rates/", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "University of Louisville event space and pricing", "url": "https://louisville.edu/conferenceservices/event-space-and-pricing", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "UW Tacoma conference and meeting rooms", "url": "https://www.tacoma.uw.edu/conference/conference-meeting-rooms", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "Bryant Conference Center (University of Alabama) meeting rooms", "url": "https://bcc.ua.edu/meeting-rooms/", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "Eventpipe hotel meeting room cost breakdown", "url": "https://www.eventpipe.com/blog/hotel-meeting-room-cost-breakdown-for-convention-planners", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "Great Wolf conference room cost guide", "url": "https://www.greatwolf.com/blog/how-much-does-it-cost-to-rent-a-hotel-conference-room/", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" }, { "source": "Peerspace hotel conference room cost guide", "url": "https://www.peerspace.com/resources/rent-hotel-conference-room/", "retrieved_at": "2026-09-11", "reason": "every candidate on the page was refused" } ], "sources": [ { "url": "https://ncm-society.org/registration/", "label": "NCM Society annual conference registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://annualmeeting.acponline.org/registration/internal-medicine-meeting-2027-early-registration-now-open", "label": "ACP Internal Medicine Meeting 2027 registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.ncsanet.org/registration/", "label": "NCSA conference registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://itec-conf.com/registration/", "label": "ITEC 2027 registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://spsp.org/events/annual-convention/registration", "label": "SPSP Annual Convention registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://annualconference.isst-d.org/rates/", "label": "ISSTD Annual Conference rates", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://csm.apta.org/registration", "label": "APTA CSM 2027 registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://professional.heart.org/en/meetings/international-stroke-conference/registration", "label": "AHA International Stroke Conference registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://iseh.conference.uiowa.edu/node/46", "label": "ISEH 2027 registration information", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://s5.goeshow.com/acjs/annual/2027/registration2027.cfm", "label": "ACJS 2027 Annual Meeting registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.itaaonline.org/conference-pricing", "label": "ITAA conference pricing", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://summit.aps.org/attend/registration/", "label": "APS Global Physics Summit registration", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.pittsburghcc.com/planners/rental-rates-and-guidelines/", "label": "David L. Lawrence Convention Center rental rates", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://ocfair.com/venue-rentals/venue-rates/", "label": "OC Fair & Event Center venue rates", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://wmich.edu/student-center/reservation/rates", "label": "Western Michigan University Student Center room rental rates", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://louisville.edu/conferenceservices/event-space-and-pricing", "label": "University of Louisville event space and pricing", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.tacoma.uw.edu/conference/conference-meeting-rooms", "label": "UW Tacoma conference and meeting rooms", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://bcc.ua.edu/meeting-rooms/", "label": "Bryant Conference Center (University of Alabama) meeting rooms", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.onrc.washington.edu/rates", "label": "UW Olympic Natural Resources Center rates", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.eventpipe.com/blog/hotel-meeting-room-cost-breakdown-for-convention-planners", "label": "Eventpipe hotel meeting room cost breakdown", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.greatwolf.com/blog/how-much-does-it-cost-to-rent-a-hotel-conference-room/", "label": "Great Wolf conference room cost guide", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.peerspace.com/resources/rent-hotel-conference-room/", "label": "Peerspace hotel conference room cost guide", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.oregoncc.org/en/files/rental-rates", "label": "oregoncc.org", "license": "the publisher's own terms; quoted for reporting and comment" } ], "methodology": "Every row is a verbatim sentence read from the named source's own page through the estate's fetch service on the date shown, hash-pinned to the stored read (the sha of the page's visible text; the raw page is mirrored to R2). 6 of the 22 named sources that could be read published a usable figure; 16 published none and are recorded as not published, never filled in; 1 could not be read (blocked, dead or unreachable) and count nowhere. The headline figures (median, minimum, maximum, quartiles) are over ONE figure per source in USD (a source's median where its page yielded several accepted sentences), so N counts sources, never sentences; 90 candidate sentence(s) were refused by a reviewer with the reason recorded. Derivation as chartered: two published figures joined into the one number an organiser budgets with: the venue's own published day or half-day rate per room and per exhibit hall, and the conference's own published delegate registration rate by band (early-bird, standard, late, member, non-member, student, virtual); the median and spread per US city and per venue class (convention centre, university conference centre, fairground, hotel), the early-bird discount as a percentage, and the member/non-member gap, nobody publishes either across venues, and the venue class comparison is the finding", "embed": "

527.50 USD

median published figure, Conference Cost Benchmark, across 6 sources, read 15 September 2026

Source: Lanyardo Conference Cost Benchmark
" }